How to support menstruation, pregnancy, and menopause in the workplace through office design

Smiling business women working on the laptop together.

Discussions about menstruation, pregnancy, and menopause often carry societal stigma despite affecting a significant portion of the workforce. These natural processes influence physical, emotional, and mental well-being, creating challenges that can impact work performance and career progression. While some organisations offer basic statutory support like medical and parental leave, addressing these issues effectively requires going beyond the basics.

Why workplace design matters for women’s health

Supporting menstruation, pregnancy, and menopause in the workplace isn’t just about meeting legal obligations; it’s about valuing your workforce and reducing attrition. According to healthcare provider Simplyhealth, nearly a quarter of working women have considered leaving their jobs due to the impact of menstrual or menopausal symptoms, while 87% of women wish their employers were more supportive. These statistics highlight the need for more inclusive, thoughtful workplaces.

Designing workplaces with women’s health in mind benefits everyone. Comfort, accessibility, and flexibility improve productivity and morale across the board.

Office Design for Menopause

Practical office design solutions for supporting menstruation, pregnancy, and menopause

Menopause-friendly design features

  1. Temperature control: Hot flushes are a common menopausal symptom, making temperature regulation crucial. Offer individual desk fans or temperature-adjustable workstations.
  2. Private pods: Create quiet, private spaces where employees can adjust lighting, control the environment, and take breaks as needed.
  3. Flexible workspaces: Provide seating and lighting options tailored to individual preferences, accommodating fluctuating comfort needs.

Pregnancy-supportive design

  1. Ergonomic furniture: Adjustable-height desks and supportive chairs ensure comfort and reduce back pain.
  2. Rest and recovery areas: Private rooms where pregnant employees can rest or stretch help alleviate discomfort and promote wellbeing.
  3. Accessible layouts: Wide corridors and step-free access are vital for those navigating mobility challenges during pregnancy.

Menstruation-inclusive design

  1. Enhanced sanitary facilities: Ensure restrooms are private, clean, and include space for discreet disposal and changing. Offering wipe-clean seating options in work areas can also ease anxieties about hygiene.
  2. Break areas: Comfortable rest spaces with heating pads and adjustable lighting can support employees experiencing cramps or fatigue.
  3. Gender-neutral restrooms: Providing gender-neutral facilities fosters inclusivity, supporting not only menstruating employees but also others with diverse needs.
Menopause Workplace Adjustments

Additional features to combat stress and fatigue

Creating a workplace that mitigates stress and fatigue not only supports employees experiencing menstruation, pregnancy, or menopause but benefits everyone. Thoughtful office design can significantly improve wellbeing, boost morale, and enhance productivity.

Colour schemes

The colours used in a workplace can profoundly affect mood and stress levels. Opt for calming, neutral tones in main areas to create a tranquil environment, while using vibrant colours as accents to energise spaces like collaborative zones. For example, blues and greens evoke relaxation, while touches of yellow can inspire creativity and positivity. Thoughtfully applied colour schemes ensure a balance between energy and calm, catering to the needs of all employees.

Lighting

Lighting is often overlooked but is critical to workplace comfort. Poor lighting can exacerbate stress, fatigue, and discomfort, particularly for employees already dealing with hormonal changes or physical discomfort. Ideally, workplaces should maximise natural light, which has been shown to improve mood and reduce fatigue. However, where natural light is limited, technologies that mimic daylight can provide a similar benefit.

Individual lighting controls, such as dimmable desk lamps or adjustable overhead lights, empower employees to tailor their environment to their needs. Additionally, avoiding flickering or overly harsh lighting reduces strain on the eyes and creates a more welcoming atmosphere.

Biophilic design

Incorporating natural elements into the workplace has proven benefits for reducing stress and promoting wellbeing. Biophilic design features such as indoor plants, natural materials like wood or stone, and water features can create a sense of tranquillity and connection to nature. Research suggests that proximity to greenery enhances concentration and reduces anxiety, making it a powerful tool for supporting employees experiencing discomfort or hormonal fluctuations.

Even small touches, such as potted plants on desks or natural textures in furnishings, can have a significant impact. Larger interventions, like green walls or skylights, can transform the workplace into a space that actively contributes to employee wellbeing.

Private spaces for recharging

Adding to the above, private recharge rooms equipped with biophilic elements, soft lighting, and comfortable seating provide employees with a sanctuary to decompress. These spaces are invaluable for those experiencing symptoms of stress or fatigue, whether related to health conditions or general workplace pressures.

By integrating these design elements, organisations can create environments that actively support their employees’ mental and physical wellbeing, ensuring a happier, healthier, and more inclusive workplace.

Beyond design: fostering a supportive workplace culture

While design adjustments play a crucial role, they must be paired with cultural change. Encourage open conversations about women’s health and provide managers with training to address these topics sensitively. Flexibility, understanding, and clear policies will help normalise discussions and foster a more inclusive workplace.

By creating work environments that account for the realities of menstruation, pregnancy, and menopause, organisations can support employees’ physical and emotional wellbeing while promoting gender equity. Thoughtful office design, paired with a progressive workplace culture, ensures everyone can thrive.

Join our growing network of employers
Receive Make A Difference News straight to your inbox

For more insights on supporting women’s health at work, read the original article by Interaction here.

You can meet Interaction in person at The Office Event where they’ll be exhibiting. The Office Event is a unique and timely trade show with free-to-attend content that offers a one-stop-shop for organisations who are rethinking their approach to workplace design, workplace experience and facilities management. Now in its second year, The Office will take place on 30th April and 1st May 2025, at ExCel in London. Co-located with The Watercooler Event for the full 360-degree workplace culture and employee wellbeing experience. You can find out more here.

You might also like:

LATEST Poll

FEATURED
Logo

Sign up to receive Make A Difference's fortnightly round up of features, news, reports, case studies, practical tools and more for employers who want to make a difference to work culture, mental health and wellbeing.